CV and ATS: preparations for parsing software

ATS Sofware CV

What are CV and ATS? In today’s technology-driven job market, Applicant Tracking Systems (ATS) are often the first hurdle a job applicant encounters. ATS, like for example STAA (Sales & Talent Acquisition Application) equipped with parsing software, is designed to streamline the hiring process by scanning and organizing resumes based on specific criteria. 


To increase your chances of landing interviews, it’s crucial to craft a resume that effectively aligns with ATS requirements. Here’s a comprehensive guide on how to create a resume that works seamlessly with parsing software. You can check the available vacancies at Štoradiš.hr, and by clicking the button below you can upload your CV for an AI analysis of the best vacancies for you.


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Utilize a simple and standard CV format

Start by choosing a clear and straightforward resume format. Avoid using fancy designs or complex layouts, as ATS might struggle to read non-standard structures. Stick to common fonts and layouts to ensure the parsing software can easily interpret your resume. 


An example of a standardized format (LinkedIn):



Use Standard Section Headings in the CV

Clearly label each section of your resume with standard headings like “Professional Summary,” “Work Experience,” “Skills,” and “Education.” These headings provide a recognizable structure for parsing software to navigate through your resume. 

Optimize keywords and key phrases for ATS

Keywords are the cornerstone of an ATS-friendly resume. Tailor your resume by incorporating keywords from the job description into your skills, professional summary, and work experience sections. Choose keywords that reflect the required skills, experience, and qualifications for the specific role you are applying for.

Be clear about your language level

When you are describing your language level skills be concise. If you use too many words to describe them the ATS parser might get confused about what level of proficiency you have in that language. In a similar vein, don’t state the country of origin for your previous job experiences because the ATS system might confuse the country for a language skill you have.

Be specific and detailed in the CV

When detailing your work experience and accomplishments, provide specifics using numbers, percentages, and quantifiable data where possible. ATS often looks for concrete metrics to validate your qualifications and achievements.

Avoid Graphics and Images to not confuse the ATS

Steer clear of using images, graphics, or logos in your resume. While these may make your resume visually appealing to humans, parsing software might have difficulty interpreting them, potentially causing your resume to be discarded or misinterpreted.


CV and ATS: Mind the file format

Save your resume in a compatible format such as PDF (.pdf) (but not pictures or scans from documents) or Microsoft Word (.docx). These formats are widely accepted by ATS. However, it’s advisable to follow the job application instructions, as some employers may specify a preferred file type.


An example of how a properly parsed CV looks like in STAA:


Watch your fonts and font sizes for ATS

Stick to commonly used fonts like Arial, Calibri, or Times New Roman. Keep your font size between 10 and 12 points for the main content. This ensures easy readability and parsing for the software.

CV should be free of Spelling Errors

Carefully proofread your resume to eliminate spelling and grammatical errors. ATS is sensitive to language accuracy, and even minor mistakes can negatively impact your application. 

Match your resume to the job description for ATS

Customize your resume for each job application by closely aligning it with the job description. Incorporate the specific keywords and phrases used in the description to optimize your resume for that particular role. 

Consider a hybrid approach for CV and ATS

 If you suspect a company uses advanced ATS, consider a hybrid approach. Create a traditional, visually appealing resume for human readers and an ATS-optimized version for online applications.


 Creating a resume that effectively works with parsing software is essential in today’s competitive job market. By adhering to standard formats, utilizing appropriate keywords, and presenting clear and specific information, you significantly improve your resume’s chances of making it through ATS and reaching human eyes.


Remember, a well-optimized resume not only navigates ATS successfully but also highlights your qualifications to potential employers, increasing your prospects for landing your dream job. You can check the available vacancies at Štoradiš.hr, and you can upload your CV into its ATS system by clicking here or the button below.


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